Technology

Keyboard Shortcuts for Calendar, Reminders, and Notes on Mac

A notebook placed next to a MacBook keyboard

If you’re a Mac user looking for a simple and effective day planner, consider this trio of native macOS apps: Calendar, Reminders, and Notes.

Once you set up these apps to your liking, you have a fuss-free system to manage your schedule, tasks, and notes. Plus, if you learn how to control them with keyboard shortcuts, so much the better. And what’s more, you can discover various useful keyboard shortcuts for these macOS productivity apps in the cheat sheet below.

The cheat sheet contains shortcuts for navigation and search, view management, formatting, and more in Calendar, Reminders, and Notes.

FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download Keyboard Shortcuts for Calendar, Reminders, and Notes on Mac.

Keyboard Shortcuts for Calendar, Reminders, and Notes on Mac

Calendar
Cmd + N Add new event
Option + Cmd + N Add new calendar
Shift + Cmd + N Add new calendar group
Option + Cmd + S Add new calendar subscription
Cmd + F Highlight search box to search for events
Cmd + 1 Switch to Day view
Cmd + 2 Switch to Week view
Cmd + 3 Switch to Month view
Cmd + 4 Switch to Year view
Cmd + Right Arrow Go to next day, week, month, or year
Cmd + Left Arrow Go to previous day, week, month, or year
Cmd + T Switch to today’s date
Shift + Cmd + T Open popup for switching to specific date
Cmd + + (Plus) Increase text size
Cmd + – (Minus) Decrease text size
Cmd + R Refresh all calendars
Cmd + E Edit selected event
Esc (when event is open) Close event editor without saving changes
Return (when event is open) Commit changes to event and close event editor
Cmd + I Show Info popup for selected event(s)
¹Option + Cmd + I Show Inspector popup for selected event
Arrow Keys Select event (if available) in adjacent row/column in relevant direction
Control + Option + Up Arrow Day/Week View: Move selected event 15 minutes earlier
Month View: Move selected event one week earlier
Control + Option + Down Arrow Day/Week View: Move selected event 15 minutes later
Month View: Move selected event one week later
Control + Option + Right Arrow Day/Week/Month View: Move selected event one day later
Control + Option + Left Arrow Day/Week/Month View: Move selected event one day earlier
Shift + Cmd + A Toggle Availability panel
Reminders
Cmd + N Create new reminder
Shift + Cmd + N Create new list
²Cmd + ] Indent reminder to create subtask
²Cmd + [ Outdent reminder
Cmd + E Show all subtasks
Shift + Cmd + E Hide all subtasks
³Cmd + I Show Info popup for selected reminder
Cmd + F Highlight search box to search for reminders
²Shift + Cmd + F Set/clear flag for selected reminder(s)
Control + Cmd + S Toggle sidebar
Notes
Cmd + N Create new note
Shift + Cmd + N Create new folder
Shift + Cmd + A Open dialog for attaching file
Cmd + K Create link
Cmd + F Highlight search box to search current note
Cmd + G Highlight next search result in current note
Shift + Cmd + G Highlight previous search result in current note
Option + Cmd + F Highlight search box to search all notes
Shift + Cmd + T Apply Title format
Shift + Cmd + H Apply Heading format
Shift + Cmd + J Apply Subheading format
Shift + Cmd + B Apply Body format
Shift + Cmd + M Apply Monospaced format
Shift + Cmd + L Apply Checklist format
Shift + Cmd + U Mark selected checklist items as checked/unchecked
Control + Cmd + Up Arrow Move current list/checklist item up in list
Control + Cmd + Down Arrow Move current list/checklist item down in list
Cmd + B Emphasize selected text
Cmd + I Italicize selected text
Cmd + U Underline selected text
Cmd + + (Plus) Increase size of selected text
Cmd + – (Minus) Decrease size of selected text
Cmd + Shift + [ Align selected text flush left
Cmd + Shift + Center selected text
Cmd + Shift + ] Align selected text flush right
Cmd + [ Decrease indent level of selected content or line where cursor is placed
Cmd + ] Increase indent level of selected content or line where cursor is placed
Control + Return Add line break (soft return) to list/checklist item
Option + Tab Insert tab character in list item
Option + Cmd + C Copy style of selection
Option + Cmd + V Paste copied style to selection
Cmd + T Show Fonts window
Shift + Cmd + C Show Colors window
Option + Cmd + T Create table
⁴Return Move cursor to row below
Tab Move focus to next cell on right
Shift + Tab Move focus to next cell on left
Shift + Left/Right Arrow Select cells one by one in relevant direction current row
Shift + Up/Down Arrow Select cells one by one in relevant direction in current column
Option + Return Add new paragraph in current cell
Option + Tab Add tab character in current cell
Option + Cmd + Up Arrow Add new row above current row
Option + Cmd + Down Arrow Add new row below current row
Option + Cmd + Right Arrow Add new column to right of current column
Option + Cmd + Left Arrow Add new column to left of current column
Cmd + 0 Show main Notes window
Cmd + 1 Switch to List view for notes
Cmd + 2 Switch to Gallery view for notes
Cmd + 3 Switch to Attachments Browser
Return (when note is selected in List view or Gallery view) Open or switch focus to selected note to begin typing
Cmd + Return Open or switch focus from current note content to previous notes view i.e. List view or Gallery view
Option+ Cmd + S Toggle Folders sidebar
Shift + Cmd + . (Period) Zoom in on note content
Shift + Cmd + , (Comma) Zoom out of note content
Shift + Cmd + 0 Change note content to default size
⁵Cmd + A (When cursor is in table) Select content of active cell OR
Select table if active cell is empty
Common Shortcuts
Cmd + Z Undo previous action
Shift + Cmd + Z Reverse undo
Cmd + X Cut selected item
Cmd + C Copy selected item
Cmd + V Paste cut/copied item
Delete Delete selected item
Cmd + A Select all items
Cmd + P Open Print dialog
Cmd + , (Comma) Open app preferences
Control + Cmd + F Toggle Full Screen mode
Cmd + M Minimize window
Option + Cmd + M Minimize all windows of current app
⁶Cmd + W Close current window
Option + Cmd + W Close all windows of current app
Cmd + H Hide current app
Option + Cmd + H Hide all apps except current app
Cmd + Q Quit app
¹Shortcut does not work with multiple events, but if you switch between events when Inspector is active, its contents are updated accordingly.

²Shortcut may not be available if iCloud is not enabled.

³If multiple reminders are selected, Info popup for last selected reminder is displayed.

⁴If cursor is in last row, shortcut adds new row to table.

⁵When active cell is populated, press shortcut twice to select table.

⁶In Reminders and Notes, shortcut quits app after closing window.

Bullet Journaling With Mac Productivity Apps

The default productivity apps on macOS are not only easy to use, but also quite flexible. You can use them to bring offline note-taking methods online. For example, you can create a Bullet Journal on your Mac with Calendar, Reminders, or Notes.

Image Credit: Colton Sturgeon on Unsplash

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